StudentShare
Contact Us
Sign In / Sign Up for FREE
Search
Go to advanced search...
Free

Planning Successful Event: Health and Safety and Risk Management - Essay Example

Cite this document
Summary
In the paper “Planning Successful Event: Health and Safety and Risk Management” the author discusses aAn effective health and safety and risk management, which will be ensured by carrying out a risk assessment in order to identify the hazards…
Download full paper File format: .doc, available for editing
GRAB THE BEST PAPER92.2% of users find it useful
Planning Successful Event: Health and Safety and Risk Management
Read Text Preview

Extract of sample "Planning Successful Event: Health and Safety and Risk Management"

Planning Successful Event: Health and Safety and Risk Management An effective health and safety and risk management will be ensured by carrying out a risk assessment in order to identify the hazards that are likely to be encountered during the event. Proper identification of risks and hazards is important in designing a mitigation process to remedy the situation thereby avoiding accidents and incidences that are likely to cause harm to the guests (Lesonsky et al 1997). The risks assessment was carried out in a carefully organized examination in order to evaluate whether the precaution we had taken for the event was sufficient to ensure safety and security of the guests. The process involved careful examination of all the activities, equipment, facilities, the venue and the environment (Hassanien 2010). Setting up a policy to guide the event process have been prioritized. The policy is specify to this event and sets out to clarify; The person in charge of safety and health in the event, The person in charge of monitoring safety, Proper arrangement of activities during the event, Staff training procedure. Event safety memo An event safety memo has been formulated to ensure that there is effective communication among the different people involved in the preparing of the event (Getz 2007). The memo should be distributed to contractors, subcontractors, volunteers and employees in an easy-to-follow step-by-step advice that should be followed during the build, live events and after the “get-out’ phase. The memo sets out the manner in which the organizing team should conduct themselves, highlights the types of risks that are likely to occur and certain safety features that they should explore in case of an incident (Graham 2006). Key risks The risks identified from the assessment of different aspects of the event include: Gravity accidents; these are accidents that result from trips, slips, falls or from falling objects. These accidents can be severe or minor. While simple accidents can only result in bruises or shallow cuts, other are so serious that they result in permanent injuries, concussion, dislocations, lacerations, fractures or even death. This accidents are prone in an event especially when children are in attendance (Bowdin 2011). Electricity; contact with a potential electricity ignition source or exposure to live electric wire is a source of serious accidents. An event requires the use of electricity for the public address system and other aspect that can leave the electricity wires exposed. Exposure to such wires can cause burns and shock or even death due to electrocution (Allen et al 2002). Machinery and equipment; there are a wide variety of machinery and equipment in an event that are likely to cause accidents. The most common one is children and even adults being hit by moving vehicles. Hazardous materials; these kind of materials can cause serious health problems when inhaled. In the case of our upcoming event, the most common material is dust due to the large number of people crowding the venue. Dust can cause respiratory diseases for people who are allergic. Since the international food festival will be attended by people from UK, Spain, Philippine, USA, Poland, China, Lebanon, Italy and Mexico, dust, humidity other particulate matters can have negative effects on the attendants. Somme people can also suffer from food poisoning (Getz 2007). Noise; this is one of the most common safety and health risks especially in outdoor venues where the public address system is used throughout the event. Furthermore, the large number of people talking and children screaming while playing can cause permanent hearing damage. Steps taken to minimize the risk Prioritizing first aid Most of the ailments and incidents likely to be suffered in the event can be mitigated by offering first aid services. First aid is important in giving help to patients before they get the ultimate professional help. In this case, first aid can be a final solution to most problems such as food poisoning, sunstroke, dehydration, trips or minor falls. This will require the event to have a qualified first aid staff (Allen 2000). Fire safety Fire preparedness is important especially when hosting an indoor event. The event organizing team has provided equipment for putting out fire such as fire blankets and fire extinguishers. Furthermore, the team has been prepared on how to use the equipment in case there need arises. Safe evacuation of persons with disability has also secured a provision to prevent causalities in the event of a fire. Stewards Stewards are a great tool of ensuring safety at an event. The event has contacted stewards who will be identifiable in the party to assist the guests in case they need help. Most of the accidents likely to happen due to curiosity as guests try things they are not sure. Well trained stewards are effective in preempting potential safety threats and ensuring safety of the guests in case of an evacuation (Allen 2000). Application of barriers Barriers have been strategically planned as an effective method of ensuring safety of the people attending the event by providing physical obstruction that prevent people from getting closer to areas that are potentially risky. Barriers will also be used to prevent people from building up pressure in places such as the stage. The barriers are considered to be safe and therefore should be chosen careful so as to prevent reverting the initial expectation by getting the reverse outcomes (Meshbesher, 1988). Waste disposal Ensuring a clean environment before, during and the event is essential in ensuring the safety of the guests. Due to the fact that the international food festival will be a food event, it is anticipated that there will be a large volume of rubbish and waste generated. Improperly disposed food wastes can cause accidents such as trips, falls or slides. As such, adequate number of bins for disposal of rubbish will be facilitated (Bowdin 2011). Sanitary facilities This event seeks to provide enough number of toilets according to the number of guest expected to be in attendance. Persons with disabilities shall also be catered for when providing sanitary facilities. Safety precautions can be enhanced by ensuring careful consideration of signage, lighting, temporary facilities, construction, access and location. Proper sanitation is effective in ensuring good health. Electrical safety The events organizing team has set out properly executable plan for safe installation of electricity in the events including a generator, switch gear and wiring. The installation of electricity will be assured by contacting a competent and qualified electrician who will double check the wiring and installation to make sure that accidents likely to be caused by faulty wiring are prevented. Communication Communication is very effective in preventing risks to safety and health of the guests in an event. Communication helps different stakeholders in the event to consult in case of an anomaly. In this event, the people involving in running the event and the organizers are provided with personal radios in order to enable them stay in contact and communicate instantly in case of an emergency (Price, 1989). Disabled persons Disabled persons have many limitations when it comes to accessing different places. This can lead to occurrence of incidences that compromise on their safety and health. The international food festival has set out appropriate conditions which will enable people with disability to gain access to different activities and the attractions of the event. This will be done by making sure that the ground is relatively flat and all the pathways are accessible and suitable for use for people who are physically disabled. The event organizers have sourced enough information on where disabled people and families with toddlers can get information about site arrangement (Price, 1989). Food safety Food is a very sensitive topic especially when it comes to a food festival. Improper handling of food and beverages can cause contamination with germs or results in food poisoning. This event has put in stringent measures to ensure that the food is of the highest quality while complying with relevant legislation on hygiene conditions. There will be adequate provision of clean water and food will be served in clean conditions. Contractors The safety of the event and the health of the guests is highly dependent on the competence of the contractors to offer services that fulfills the safety requirements of the event. This event has taken appropriate measures to ensure that the contractors hired to offer services at the event have sufficient knowledge and skills to perform their duties well to ensure that the job is done safely without any risk to safety or health ton any of the visitors. The contractors have been briefed appropriately about the expectations of the event with regards to safety and health of our visitors and they are competently up to the task (Allen et al 2002). Emergency services Safety and health of the guests at the event will be ensured by ensuring that there are emergency services to handle the situation in case of an emergency. As such, the event organizer has notified the ambulance services, fire and police about the event. This is to ensure fast response in case something uncontrollable happens. Fast response allows the event to prevent posing operational problems to the venue and the surrounding areas. By careful risk assessment, careful planning and mitigation of risks, we are certain that the event will be safe for all our guests. Bibliography Allen, J. (2000). Event planning: The ultimate guide to successful meetings, corporate Events, fundraising galas, conferences, conventions, incentives and other special events. Etobicoke, Ontario: John Wiley & Sons Canada Limited. Allen, J., O’Toole, W., McDonnell & Harris, R. (2002), Festival and Special Event Management, Wiley, Brisbane Bowdin, G.A.J. (2011), Events management, third edition, Elsevier Butterworth Heinemann, Oxford, U.K Carey, R. (1998). How to get cultured. Successful Meetings. 47(12). 78. Carey, R., Meyers, C, & Constant C. (1998). Global affairs. Successful Meetings. 47(121 46-55. Esposito, M. (1998). Marketing an event: A holistic approach. Fund Raising Management. 29(5), 26-27. Estell, L. (1998). Let me entertain you (cheaply). Sales & Marketing Management. 150(13)86-87. Fisher, J. (1998, April 9). Know your place. Marketing, pp. 25-26. Fox, D. (1998). The missing links. Successful Meetings. 47(7). 63-65. Graham Berridge (2006), Events Design and Experience, Taylor & Francis Ltd, GB Getz, D. 2007, Event studies: theory, research and policy for planned events, Taylor & Francis Ltd, Amsterdam. Hassanien, A., Dale, C. & Clarke, A. (2010), Hospitality business development, Taylor & Francis Ltd, Amsterdam. Huling, E. (1998). Conducting a successful seminar. American Agent & Broker. 70(10). 44-47. Lesonsky, R., Nagel, B., & Guest A. R. (Eds). (1997). How to start an event planning Business. Irving: Entrepreneur Media. Lindsay, D. J. (1994) Bravo meeting planner's organizer. Portland: Bravo Publications. Malecki, D. S. (1998). Evaluating the potential liability of event sponsors. Rough Notes. 141(3), 108-110. McMahon, T. (1990). Big meetings, big results. Lincobwood: NTC Business Books. Meshbesher, P. S. (1988). Your special event planning guide. Minneapolis: Your Special Event. Meyers, C. (1998). Want a celeb? Save up. Successful Meetings, 47(11). 16. O Sullivan, K. (1998). Target practice. Successful Meetings, 47(9). 82-84. Price, C. H. (1989). The AMA guide for meeting and event planners. New York: American Management Assoc. Price, C. H. (1999). The complete guide to professional meeting and event coordination. Washington: The George Washington University Event Management Program. Radwan, C. M. (1998). Mix business with pleasure. Industry Week^ 247(20). 16. Spalding, K. A. (1994). Solving the leadership puzzle: Piecing it together through Successful event planning (Dissertation, Ball State University, 1994). Stith, H. (1998). Know when to go. Industry Week. 247(20) 56-58. Shone, A. & Parry, B. (2004), Successful event management: a practical handbook, Thomson Learning, London. Soman, D. (2003). Prospective and Retrospective Evaluations of Experiences: How You Evaluate an Experience Depends on When You Evaluated It, Journal of Behavioral Decision Making, 16 (1), pp. 35-52. Read More
Tags
Cite this document
  • APA
  • MLA
  • CHICAGO
(“Planning Successful Event: Health and Safety and Risk Management Essay”, n.d.)
Retrieved from https://studentshare.org/business/1667873-planning-successful-event-health-and-safety-and-risk-management
(Planning Successful Event: Health and Safety and Risk Management Essay)
https://studentshare.org/business/1667873-planning-successful-event-health-and-safety-and-risk-management.
“Planning Successful Event: Health and Safety and Risk Management Essay”, n.d. https://studentshare.org/business/1667873-planning-successful-event-health-and-safety-and-risk-management.
  • Cited: 0 times

CHECK THESE SAMPLES OF Planning Successful Event: Health and Safety and Risk Management

Health and Safety at Work: Risk Assessment

This assignment "health and safety at Work: Risk Assessment" shows that to be competitive and successful in business, an organization has to be concerned about the health and safety of its workers.... Focusing on the health and safety of workers is also one way of minimizing problems.... hellip; This paper covers many areas of discussion but the primary concern here is on the health and safety of workers, including UK legislation, practices, risk assessment, and workers' experiences on health and safety....
10 Pages (2500 words) Assignment

Health and safety management

Name : xxxxxxxxxxx Institution : xxxxxxxxxxxx Title : health and safety Management Tutor : xxxxxxxxxxx Course : xxxxxxxxxxxx Date : xxxxxxxxxxxx Introduction This report entails the safety processes and procedures that are undertaken in the mining industry.... Joy suggests (2004) that occupational health and safety risks arise from the normal functions, operations and activities and during unexpected incidents and circumstances such as accidents.... Barrick applies a few elements that ensure a smooth running of safety and health management system....
12 Pages (3000 words) Essay

Workplace Safety Health

As per section 18 of Work health and safety ACT 2011, the ACT captures what is reasonably applicable in ensuring safety and health.... Law of health and safety at work.... health and safety at work key terms.... Consequently, the paper offers a solution to handle Avesta safely in the workshop and at a construction site (“Gender issues in safety and health at work: a review”, 53).... The reasonably practices ensure safety and health meaning that at a given time, it is reasonably able to be carried out in relation to making sure safety and health is attained (Stranks & Jeremy, 119)....
3 Pages (750 words) Essay

Health and Safety Management

This paper aims to analyze critically how an organization may create and maintain a positive health and safety culture.... Creating and maintaining a positive health and safety culture are important to an organization.... The Successful and Safety Management (HSG 65) drafts a framework for managing health and safety pertaining to planning, accident and incident investigation, as well as health and safety auditing towards this end....
8 Pages (2000 words) Essay

Managing Health, Safety, and Risk in Organizations

he safety case must give full details of the arrangements for managing health and safety and show that the company has safety management systems in place, has identified risks and reduced them to as low as reasonably practicable, has introduced management controls, provided a temporary safe refuge on the installation and has made provisions for safe evacuation and rescue.... strong health and safety culture for offshore means everyone taking responsibility for their actions and playing their part (http://www....
13 Pages (3250 words) Essay

Health & Safety Management

Chemical hazards are materials that can adversely affect the health and safety of employees by their reaction Examples of chemical hazards include benzene, hydrogen sulphide, etc.... Physical hazards are forms of energy that can adversely affect the health and safety of an employee by their interaction with the human body.... Other risks exist in the working environments that have acute effects on the health and safety of employees.... health and safety Executive (HSE) has reported cases of adverse health effects from virtually every hazard that exists in the working environment....
14 Pages (3500 words) Essay

Guidance for an Event Company Involved in Running Various Events around the South Coast

Therefore, this guide assembles information that will be required by the event organizing company, the employees and contractors in ensuring that the safety and health at work are satisfied in accordance with the Act and associated regulations.... As a way of ensuring that people's safety, health, and welfare is protected among the people that will be attending the events, contractors, and employees, there is a need to ensure that safety and health are managed....
10 Pages (2500 words) Term Paper

The Impact of Health and Safety Management on Organisations and Their Staff

All workers are required to ensure that they conform to health and safety policies.... The responsibility of the employee is to follow the policies provided whereas the employer should provide appropriate information, instructions, and training on the health and safety issues for the employees to work safely.... It is up to the health and safety coordinator to communicate and disseminate information on safety and health issues within their departments....
15 Pages (3750 words) Coursework
sponsored ads
We use cookies to create the best experience for you. Keep on browsing if you are OK with that, or find out how to manage cookies.
Contact Us